Admin, Executive, Personal Assistant Tasks

A virtual executive assistant can act as your “virtual secretary” who can provide customer service support and take care of all the admin stuff that takes part in your daily activities. You can assign work to a VA indefinitely, but here is the most in-demand virtual assistant task list:

• Email management
• Chat support
• Appointment setting
• Handle inbound/outbound calls
• Transcribe audio or voice
• Calendar management
• CRM updates
• Research
• Data entry
• Travel booking and assistance
• Restaurant reservations
• Online shopping and errands
• Voicemail management
• Documentation and updating of files
• Assist in speaking engagements
• Create power point presentation
• Bookkeeping
• Creating reports
• Prepare meeting minutes
• Moderating blogs
• Organizing Dropbox
• Creating spreadsheets
• Sending client invoices
• Credit control
• Taking care of refunds
• Create a marketing plan
• Create templates
• Troubleshooting
• Internet research on products and services
• Create a newsletter
• Send newsletter
• Sending greetings eCards
• PDF conversion, splitting, and merging
• Lead generation
• Adding tags and images to blog posts
• Preparation of training materials
• Training of new virtual talent
• Basic image editing
• Setup a webinar

Human Resource VA

An HR virtual assistant can almost do everything just like your regular HR office employee except that you get to keep them for a fraction of the normal cost.

• Job posting
• Administer screening tests
• Resume/profile review
• Background checking
• Initial phone interviews
• Book in-office physical interviews
• Send congratulatory email to new hires
• Send work requirements and job contracts
• Database management of employee files
• Facilitate new hire orientation
• Employee payroll tracking
• Employee attendance tracking

Specialized Skills VA

Some companies may require a specialized skill set that should be best handled by virtual assistants who are professional and/or had training. These tasks can be:

• Accounting – VA is a qualified accountant able to do accounting or bookkeeping tasks such as preparation of documents and tax filing, reconciling accounts, payroll, monthly-end closing reports, financial reports, budgeting, inventory control/analysis, and other accounting tasks.
• Project management – A project manager is what you need if you are working with a team and doing a project launch. If you don’t have time to supervise everything, then a management VA can assign tasks to team members and make sure they hit the deadlines and desired output.
• Diary management – If you are someone who is super busy and needs a to-do’ reminder every day, you can use a VA to act as your PA. He or she will manage and protect your time, book your appointments and keep you right.